Madison County Archives

Our Work

     The Madison County Archives is a department of the government of Madison County, Tennessee and is under the direct control of County Mayor AJ Massey.  We develop and manage the county archives program, organize and preserve county historical records, and assist citizens and researchers in the use of the many fragile and important documents and bound volumes.  We work closely with elected officials and department heads to preserve the permanent records of their respective offices and advise the county mayor and the Madison County Public Records Commission on our performance.  Following the guidelines of the University of Tennessee County Technical Advisory Service, the permanent and historically significant records created by Madison County government offices and departments are transferred to the Madison County Archives based on a retention schedule. Click below to see the Public Records Policy for the Madison County Archives, Madison County, Tennessee.

Rules of Use

    In-person researchers are not allowed in the records storage area; please remain in the research room and allow staff to bring requested materials to you and make copies for you. All archival material must be handled carefully. Use only one folder at a time and keep the papers in their existing order. Do not place books opened face down - we can provide bookmarks for you. Do not lean or press on archival materials. Do not trace maps or other records. You may be asked to wear gloves to handle some items. Please use only pencils in the research room. Smoking, eating and drinking are prohibited in the research room when archival materials are being used. No material in the archives may be removed from the building except by special permission from the staff.

     Laptops, computers, smart phones, tablets, and electronic readers may be used in the research room - there is an electrical outlet for power and free wi-fi internet access (ask staff for passphrase).

     Black and white copies of records on letter and/or legal size paper are $.25 per copy page; the fee is waived for 20 or less copies (under $5.00). Photographs may be taken of records by a patron at no charge.

     Patrons requesting access to restricted or confidential materials must contact the person or agency imposing the restrictions. The archives cannot permit access to these materials without written authority. Persons requesting access to active records may contact the Public Records Request Coordinator/Deputy Mayor at the Madison County, Tennessee courthouse.

     Researchers are advised that it is their responsibility to obtain copyright clearance to publish or otherwise reproduce or distribute archival material. Whenever possible, the staff will provide the names and addresses of copyright holders. Archives staff members are able to certify copies of records as primary sources, if needed.